Data Privacy Settings
Managing privacy preferences and PII handling policies
3 min read•Article 6 of 7 in Workspace Management
Data Privacy Settings
Configure how your workspace handles sensitive data, PII, and privacy-related concerns.
Accessing Privacy Settings
1.Navigate to Settings in the sidebar
2.Select Data Privacy
Privacy Configuration
PII Handling Policy
Choose how PII is handled when detected:
- •Warn — Show a warning but allow submission
- •Block — Prevent submission until PII is removed
- •Log Only — Record PII detections without user-facing warnings
Data Retention
Configure how long data is retained:
- •Assessment data retention period
- •File attachment retention period
- •Activity log retention period
Consent Settings
- •Require explicit consent for data processing
- •Custom consent messages for respondents
- •Consent tracking and records
Privacy Features
- •Automatic PII detection across text responses and file uploads
- •Data anonymization options for exported reports
- •Right to deletion — Remove personal data on request
- •Access logging — Track who accessed what data and when
Compliance Support
These settings help you comply with:
- •GDPR — Data minimization, consent, right to erasure
- •CCPA — Consumer data rights
- •HIPAA — Protected health information handling
- •Industry-specific requirements
Best Practices
- •Set PII handling to "Warn" or "Block" for most workspaces
- •Define clear data retention policies
- •Review privacy settings when regulations change
- •Document your privacy configuration for auditors