PII Scanner
Running workspace-wide PII scans, reviewing results, managing flagged content
4 min read•Article 1 of 3 in Tools
PII Scanner
The PII Scanner helps you identify and manage personally identifiable information across your workspace.
What Is the PII Scanner?
The PII Scanner is a workspace-wide tool that scans assessment responses and uploaded files for personally identifiable information (PII). It helps ensure your compliance data doesn't inadvertently contain sensitive personal data.
Running a Scan
1.Navigate to PII Tools in the sidebar
2.Click Run Scan
3.Select the scope:
- Entire workspace — Scan all assessments and files
- Specific assessment — Scan a single assessment
- Date range — Scan content from a specific period
4.Click Start Scan
The scan runs in the background. You'll be notified when it's complete.
Reviewing Results
After a scan completes:
- •View the results summary showing total items scanned and PII found
- •Results are categorized by PII type (SSN, email, phone, etc.)
- •Each result shows the source assessment, question, and flagged content
- •Severity is indicated (High for government IDs, Medium for contact info, etc.)
Managing Flagged Content
For each flagged item, you can:
1.Review — Examine the flagged content in context
2.Redact — Remove or mask the PII
3.Dismiss — Mark as a false positive or intentionally included
4.Escalate — Flag for the workspace owner to review
PII Types Detected
| Type | Examples | Severity |
|---|---|---|
| Government IDs | SSN, passport numbers | High |
| Financial | Credit card numbers, bank accounts | High |
| Contact Info | Email addresses, phone numbers | Medium |
| Personal | Date of birth, physical address | Medium |
| Names | Full names in certain contexts | Low |
Best Practices
- •Run scans regularly, especially before sharing reports externally
- •Establish a PII policy for your workspace
- •Train respondents to avoid including unnecessary PII
- •Review and address findings promptly