Evidence Management
Capture, organize, and renew evidence artifacts that prove your controls are operating.
4 min read•Article 2 of 6 in Governance, Risk & Compliance
Evidence Management
Evidence is the proof that a control is in place — a document, link, or written attestation. AUDIGYD tracks each evidence artifact's freshness, ownership, and approval state.
Where evidence lives
- •Evidence library (web) —
Evidencein the tenant sidebar. Lists every artifact with its source, owner, status, expiry, and linked controls. - •Evidence detail — click any row to open the full record, view the artifact, and manage approvals.
- •Mobile quick capture — capture new evidence from the assessment form on mobile (see Readiness, Quick Capture & Sync below).
Evidence fields
| Field | Description |
|---|---|
| Source type | file, url, or text |
| Renewal date | When the evidence should next be re-collected |
| Expires at | Hard expiry — the evidence is no longer considered valid after this date |
| Status | ready, needs_artifact, needs_renewal, or error |
| Owner | Workspace member responsible for keeping the evidence current |
| Linked controls | Controls this artifact contributes to |
Status meanings
- •ready — artifact is uploaded, in date, and accepted
- •needs_artifact — the slot exists but no file/url/text has been provided
- •needs_renewal — the renewal date has passed and a fresh artifact is required
- •error — automated checks (PII scan, malware scan) failed
Approval workflow
When evidence is added or renewed, an approval request is sent to the configured approver. The approver receives the request in the Approvals inbox (web and mobile) and can Approve or Reject with a reason. See the Approvals article for details.
Tips
- •Set a renewal date on every recurring artifact (insurance certificates, training records, pen-test reports) so the platform reminds you before they go stale.
- •Use text evidence for short attestations that don't need an attached file.
- •Replace, don't delete — uploading a new version creates a fresh approval cycle while preserving history.